Build a clear section for the responsible engineer to sign off on each item, ensuring accountability. Summary of PPAP Submission Levels (1-5)
A catch-all section for unique documentation required by specific Original Equipment Manufacturers (OEMs). Examples include IMDS (International Material Data System) environmental uploads, packaging approvals, or logistics routing forms. 17. Part Submission Warrant (PSW)
Conditional formatting options like Not Started (Grey), In Progress (Yellow), Submitted (Blue), and Approved (Green).
Certifications (such as ISO/IEC 17025) for the internal or external laboratories that conducted the testing in Elements 9 and 10. 13. Appearance Approval Report (AAR)
Here is the breakdown of the and what to track for each. ppap checklist excel
Evidence of approval by the customer.
Any formally approved engineering change documents (ECNs) that are not yet incorporated into the official design record but are active on the part. 3. Customer Engineering Approval
Pictures or drawings of jigs, gages, or templates used.
Add columns for designees who must review and approve each element. An additional column for "Reviewer Signature" and "Approval Date" will formalize the process. Build a clear section for the responsible engineer
The Production Part Approval Process (PPAP) is the gold standard for ensuring component quality in the automotive and aerospace manufacturing supply chains. Originally developed by the Automotive Industry Action Group (AIAG), PPAP proves that a supplier can consistently manufacture a part to the customer's exact specifications during a production run.
Any additional documents requested by a specific client (e.g., ROUSH packaging specs ) .
A copy of the drawing and any part specifications provided by the customer .
An Excel-based PPAP checklist simplifies this complexity. It provides a structured, customizable, and universally accessible framework to track submission readiness, verify documentation, and ensure regulatory compliance. Why Use an Excel Checklist for PPAP? or templates used.
Often required for prototype builds.
Look for templates with common data sheets that populate information across all forms, saving significant time and eliminating input errors. This feature is available in many professional-grade Excel add-ins for PPAP. Many checklists also feature locked calculation cells for Cpk or Gauge R&R studies to prevent accidental manipulation of formulas.
A visual map of the entire production process from start to finish .
A common source of confusion is that a "full" PPAP does not always mean handing over 18 physical binders. Depending on the risk and complexity of the part, the customer will assign a (1 through 5). These levels dictate how much of the supporting data must be submitted to the customer versus simply being retained on file at the supplier’s plant.